Transforming Speaker Onboarding With Smart Event Software Automation

Transforming Speaker Onboarding With Smart Event Software Automation

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Imagine you are about to host a high-profile event app— juggling between spreadsheets, emails, last-minute changes in the speaker and various communication tools. Does this sound familiar to you? If you ever coordinated speakers for large-scale event planning software you already know how chaotic it gets. The good news is you don't have to do it manually anymore. Let us talk about how technology or smart #EventTech can seriously transform the game when it comes to #SpeakerManagement. 

The traditional way was a recipe for stress

Recently speaker registration has become a smooth process. Earlier it was a painfully manual process as it required a lot of back-and-forth emails, spreadsheets, forms and also occasional changes in speaker schedules. Hence coordinating session details, bios, AV requirements and the necessary travel information became a logistical nightmare for the event managers. Moreover, do not forget that last minute changes can nearly create a team meltdown. If this is your reality you are not alone in this——event managers go through this havoc but now there is technology to help you navigate with ease and #SimplifyEvents. 

Event planning platform—Go-to planning partner

With advanced #EventTech like #EventifyWorkflow #SpeakerManagement and registration have become a cakewalk. It is not only easier but it is also smarter and multiple tools take away the heavy lifting from your plate and make the entire process straightforward. You just have to make a few clicks and you are ready with an automated registration form. Grab a mechanism that will collect all the essential documents and also track the status of the speaker instantly giving you minute details.

Now you don't have to wait for email replies or lose track of who said what and when because now #SpeakerManagement tools are there to help you keep track of things in one single dashboard.

Smart forms

Now is not the time for generic forms or copy-pasting bios— there are intelligent form builders that can customize speaker registration fields and collect only the data that is necessary. There is an auto-sort base that helps to do everything within the deadlines.  Enjoy tools for deadlines and reminders to make sure everything is properly baked into the system.

This is the beauty of #EventifyWorkflow which is built match to the unique requirements of every speaker

Single dashboard for communication

Instead of juggling between different threads of email and group messages —you have one centralised communication hub to send last-minute alerts, session updates and event apps for networking AV instructions. All from one single event platform. #EventTech will not only #SimplifyEvents but it will eliminate any kind of possibility of miscommunication.

Speakers don't appreciate this but rather they love it because there are real-time updates, clear timelines and a single point of contact which means fewer chances of misunderstandings and more professional experience.

Integrations that will save time

Most powerful #EventTech platforms smoothly integrate marketing tools, CRMs and calendar applications. Once you put all the speaker details into the system you can easily sync them across your agenda planning and marketing apps for conference without duplicating any entry. Imagine the time you are going to save when there are hundreds of speakers.

Schedule changes? No problem

Irrespective of how minutely you plan. There will be changes, and events have unpredictable scenarios but if you have real-time scheduling and update features speaker cancellations or changes in sessions will not be a problem.

If you go the traditional way, changes and cancellations can create panic but with #EventTech, the moment something changes the system will notify the right kind of people instantly.

No wonder #SpeakerManagement tools are necessary because they not only bring in flexibility, they do so without making compromises on control aspects.

Speaker registration doesn't have to be a stressful or overwhelming task, if you have the right software with you it will become a more intuitive and streamlined process that will not only create more satisfaction for the planner but also for the speaker.

Irrespective of whether you are organising a small event workshop or a proper conference app—-investing in modern #EventTech like #EventifyWorkflow will pay you in real-time.

Your speakers will not only thank you but your entire team will thank you and honestly it is a future of events.



Be ready to ditch the stress—- it is time to #SimplifyEvents.

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